Features / Automatic Musician Scheduling

Automate Your Performers' Scheduling, Amplify Your Peace of Mind!

With Automatic Musician Scheduling, let BookLive handle the tedious task of coordinating with your performers. Dive into a world where emails, texts, and substitute requests are managed seamlessly, giving you more time to focus on the music and less on the logistics.

No obligations • Cancel at anytime

Tired of the Endless Back-and-Forth with Your Musicians?

Managing a group of performers can often feel like herding cats. Between coordinating schedules, handling last-minute changes, and ensuring everyone is on the same page, the administrative side of music can quickly become a full-time job. The constant emailing, texting, and searching for substitutes can drain your energy and divert your focus from the music.

Think about the hours spent on the phone trying to find a substitute, or the frustration of a miscommunication leading to an understaffed performance. These challenges not only disrupt the flow of your events but can also strain relationships within your ensemble.

But now, when you sign up for BookLive, you’ll get our amazing Automatic Musician Scheduling feature for FREE! Streamline your coordination efforts, ensure every performance is perfectly staffed, and reclaim the joy of making music without the logistical headaches.

Let Me Show You How It Works…

Seamless Overview of Upcoming Gigs

With the All-In-One Act Dashboard, every upcoming performance is displayed in a clear and organized manner. Feel the relief of knowing exactly what's on the horizon, allowing you to prepare and perform at your best.

Real-Time Performance Status Updates

Stay in the loop with instant updates on each performance. From contract signings to payment statuses, every detail is at your fingertips. Experience the confidence of always being in the know, ensuring smooth interactions with clients and venues.

Never Miss a Beat with Staffing

The dashboard provides a comprehensive view of staffing for each gig, ensuring you're never caught off guard. Embrace the peace of mind that comes from knowing every performance is adequately staffed, guaranteeing top-notch shows every time.

Masterfully Manage Multiple Gigs

Whether you're avoiding double bookings or handling multiple events in a day, the dashboard is your trusted ally. Feel the thrill of maximizing your potential, as the system effortlessly helps you navigate and manage multiple performances, ensuring every event is a hit.

Complete Staffing Visibility for Every Gig

With Automatic Musician Scheduling, you'll always have a clear view of the staffing status for each performance. Feel the satisfaction of knowing every event is adequately staffed, ensuring a flawless show every time.

One-Click Staffing: Efficiency at its Best

With just a single click, BookLive reaches out to your roster in your chosen order through emails and texts. Musicians can easily accept or decline, and if they can't make it, the system smartly moves on to the next in line. Relish the ease as the system tirelessly works to ensure every performance is fully staffed without you lifting a finger.

Empower Performers with Substitute Requests

Grant your performers the flexibility to request their own substitutes. When a sub is needed, BookLive instantly contacts all available members, and the gig goes to the quickest responder. Experience the marvel of having substitute requests filled in mere seconds, ensuring continuity and harmony.

Timely Reminders with All Essential Details

BookLive takes the worry out of gig day preparations by sending timely reminders to performers, complete with Google maps directions. Bask in the relief of knowing your musicians are always informed, punctual, and never left wondering about gig details.

Start Your Trial And Master Your Bookings Right Now!

No obligations • Cancel at anytime

What Real Customers Say About BookLive

“BookLive is the most valuable tool in our toolbox to keep gigs organized and help Viva la Strings grow and expand. From contracting, communicating with clients, to collecting $, planning the music, assigning musicians and distributing sheet music, I can't imagine my business without BookLive now!”

Pendra Lee Snyder, Verified BookLive User

BookLive Gives You Everything You Need To Market, Book And Perform Your Music…

Plus a Comprehensive All-in-One Act Dashboard to Streamline Your Bookings and Stay Organized!

Setlist Builder

Easily create and share setlists with your musicians (Simplify your gig preparation!)

Client Portal

Allow clients to make payments and adjust setlists (Enhance client collaboration!)

Contract Management

Streamline the creation, sending, and signing of contracts (Seal the deal!)

Gig Payment Collector

Automate deposit and final balance collection (Secure your payments!)

Music Library Organizer

Organize and share your repertoire with ease (Keep your songs in order!)

Review Collector

Automatically gather and manage reviews after each gig (Boost your reputation!)

Partnership Builder

Discover and build relationships with venues and event planners (Expand your opportunities!)

Resource Library

Access a wealth of industry resources and guides (Stay informed!)

Fulltime Music Academy Facebook group

Connect and collaborate with fellow musicians (Join our community!)

Fulltime Music Academy Courses

Unlock exclusive training on music marketing (Level up your skills!)

Try BookLive For Free!

Join 3,000+ musicians who are actively using BookLive to effortlessly manage their gigs, connect with clients, and showcase their talent to the world!

No obligations • Cancel at anytime

Frequently Asked Questions

What exactly is the Automatic Musician Scheduling feature?
The Automatic Musician Scheduling feature in BookLive is designed to simplify and automate the process of managing your performers' schedules. It handles all communications, including emailing and texting, and even manages substitute requests, eliminating the need for manual outreach and coordination.

How does the system decide which musician to contact next for a gig?
Once you set up your preferred order of musicians, the system will reach out to them in that sequence. If a musician declines or doesn't respond within a set timeframe, the system automatically moves on to the next musician on the list, ensuring that the performance is fully staffed without manual intervention.

Can performers request their own substitutes through this feature?
Yes, if you allow it, performers can request their own substitutes. When they do, the system will contact all available members of your roster. The first musician to respond gets the gig, ensuring quick and efficient replacements. In some cases, substitute requests have been filled in as little as 10 seconds!

How does the Automatic Musician Scheduling feature remind performers of upcoming gigs?
BookLive sends automated reminders to performers about their upcoming gigs. These reminders include all essential details, such as date, time, venue, and even Google Maps directions, ensuring that musicians are well-informed and punctual.

Is there a limit to the number of musicians I can schedule using this feature?
No, there's no limit. Whether you're scheduling a small ensemble or a large orchestra, the Automatic Musician Scheduling feature is designed to handle any number of musicians, ensuring that every performance is adequately staffed.


Meet The Team

Origin Story



What is BookLive Pro?

Gigging Musician Podcast


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BookLivePro.com - a BookLive Product - All Rights Reserved @ 2021
1037 W. McKinley Ave, Ste. 314, Milwaukee Wisconsin 53205


Meet The Team
Origin Story


What is BookLive Pro?
Gigging Musician Podcast


Terms Of Service     Anti-Discrimination Policy     Privacy     DMCA Policy     Affiliates

BookLivePro.com - a BookLive Product - All Rights Reserved @ 2021
1037 W. McKinley Ave, Ste. 314, Milwaukee Wisconsin 53205