The short answer
A good gig invoice shows who it's from and to, the event date and venue, what you're providing, the total, any deposit already paid, the balance due, the due date and how to pay. Send it with the contract or right after booking, and let automatic reminders handle the due dates.
More in how to get paid for gigs.
What to include
- Your business name and contact details.
- The client's name and contact details.
- The event date, venue and times.
- Services: the package, extra hours, travel, special requests.
- Total, discounts, deposit paid and balance due.
- Due date and payment methods.
When to send it
For most gigs, the client should see the full amount and schedule at booking, not as a surprise later. Then send reminders before each due date.
How BookLive helps
- Invoices on every gig. Services, discounts and the payment schedule in one place.
- Customizable invoices. Add your branding and details.
- Online payment and reminders. Clients pay online, and reminders go out automatically.
- Record other payments. Checks, cash and other apps, so balances stay right.
Your musicians use BookLive for free. Only the bandleader pays.
Frequently asked questions
When should a musician send an invoice?
At booking, so the client knows the total and schedule from the start.
What payment methods should I offer?
Card for convenience and bank transfer for larger amounts are a common combination.
Invoice and get paid in BookLive
Invoices, payment schedules and reminders on every gig.
Your musicians never pay.