The short answer
Cocktail hour usually runs about an hour, so plan roughly 15 to 20 songs with a little extra in case it runs long. Keep the energy upbeat but the volume conversational, mix familiar songs guests will recognize with instrumental arrangements, include a few of the couple's favorites, and agree with the coordinator on when to wrap up for the reception.
It's one part of the full event timeline and set list.
Building the set
- Open with something bright and familiar as guests arrive.
- Mix eras and styles so every age group hears something they know.
- Include two or three of the couple's favorites.
- Have extra songs ready in case dinner is delayed.
Volume and placement
Guests want to talk. Set up near the action but not in the middle of the conversation, and keep the volume low enough that people don't have to raise their voices.
The handoff
Confirm with the coordinator how you'll know cocktail hour is ending, and whether you're moving to another space or handing off to a band or DJ. A smooth transition is part of a good performance.
How BookLive helps
- Timelines. Cocktail hour as its own block, with its own songs.
- Client song requests. Collect favorites through planning forms. See sending gig details to your band.
- Music for every player. The set list loads into the Upbeat music-stand app when a player is staffed.
Your musicians use BookLive for free. Only the bandleader pays.
Frequently asked questions
How many songs do you need for cocktail hour?
About 15 to 20 for an hour, plus a few extra in case it runs long.
Should cocktail hour music be quiet?
Conversational. Guests should be able to talk without raising their voices.
Plan every part of the event in BookLive
Timelines, set lists and music for every player.
Your musicians never pay.